Privacy Policy

[PT AQNESIA MULTI USAHA] (hereinafter referred to as “the Company”) is committed to protecting the privacy of our Japanese partner companies. This Privacy Policy explains how we collect, use, store, share, and protect your personal and corporate information within the scope of our partnership.

By using our services or entering into a partnership with us, you are deemed to have agreed to the data handling practices described in this Privacy Policy.

1. Information We Collect

We collect the following types of information from our partner companies:

Corporate Information: Company name, address, phone number, official email address, business description, and corporate registration number.
Representative Contact Information: Name, job title, mobile phone number, and email address of the person in charge.
Recruitment Needs Information: Details of job openings, specific qualifications required, work location, contract details, salary range information, and other information related to recruitment needs.
Financial Information: Payment or billing information necessary for contracts and transactional purposes.
Communication History: Records of correspondence between you and the Company.

2. How We Use Your Information

The Company uses the information collected from partner companies for the following purposes:

Providing Candidates: To search for, screen, and recommend candidate personnel who best match your company’s hiring criteria and needs.
Facilitating the Recruitment Process: To schedule interviews, provide relevant candidate information, and manage the recruitment process from start to finish.
Partnership Management: To manage the business relationship with your company, draft and manage contracts, process billing, and communicate regarding our services.
Communication: To contact you regarding our services, provide updates, and respond to your questions or requests.
Service Improvement: To analyze partnership data to continuously improve the quality of our recruitment services.
Compliance with Legal Obligations: To comply with applicable legal and regulatory requirements in Indonesia and Japan.

3. Legal Basis for Data Processing

We process your personal and corporate information based on the following legal grounds:

Performance of Contract: When processing is necessary to fulfill a contract or agreement we have entered into with your company.
Legitimate Interests: When processing is necessary for our legitimate interests in operating our business and providing effective recruitment services, provided that these interests do not override your fundamental rights and freedoms.
Compliance with Legal Obligations: When processing is necessary to comply with legal obligations applicable to the Company.

4. Sharing and Disclosure of Information

In certain situations, we may share your information with third parties only for specific purposes:

Candidates: Information regarding your company’s hiring needs (job descriptions, qualifications, work locations, etc.) will be shared with relevant candidates for recruitment purposes.
Service Providers: We may use third-party service providers to assist with our operations, such as hosting services, data analytics, and communication platforms. These parties will only access information necessary to perform their functions and are under an obligation of confidentiality.
Government Authorities: We may disclose your information if required by law, subpoena, or other legal process, or if we believe in good faith that disclosure is necessary to protect our rights, property, or safety, or the rights, property, or safety of others.
Merger or Acquisition: In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of the transaction. We will notify you before your information is transferred and becomes subject to a different privacy policy.

5. International Data Transfers

As our services involve the introduction of personnel from Indonesia to Japan, your corporate information may be transferred to and stored in Indonesia, Japan, or other locations where the Company or our service providers operate. We will take reasonable steps to ensure that your information is protected in accordance with this Privacy Policy and applicable laws.

6. Data Security

We implement reasonable technical and organizational security measures to protect your corporate information from unauthorized access, disclosure, alteration, or destruction. This includes encryption, access controls, and staff training. While we strive to protect your data, please be aware that no method of data transmission over the Internet or method of electronic storage is 100% secure.

7. Data Retention

We retain your corporate information only for as long as necessary to fulfill the purposes set forth in this Privacy Policy, including compliance with legal obligations, dispute resolution, and the performance of our agreements.

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. If changes are made, we will notify you by posting the new Privacy Policy on this page and updating the “Last Updated” date at the top. We encourage you to review this Privacy Policy periodically. Changes to this Privacy Policy are effective when they are posted on this page.

9. Contact Us

If you have any questions about this Privacy Policy, our practices, or if you wish to exercise your privacy rights, please contact us at:

Company Name：PT AQNESIA MULTI USAHA
Address：Jl. Dr. Moewardi No. 17, Purwosari, Laweyan, Surakarta, Jawa Tengah Indonesia 57142
Phone Number ： (0271) 7468132